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Stern’s event space is open to members of the NYU community.  Below are procedures and policies to assist non-Stern members of the NYU community with event planning at Stern.  For further information, contact the Office of Special Events

1.  Email the Office of Special Events with the details of your event and your proposed dates and times for the availability of event space.  Reservations for event space will be confirmed no more than two weeks prior to the event.  Please note that The Office of Special Events asks for potential conflicts from internal departments (i.e., the Office of the Dean) prior to granting a non-Stern request.  Approval will be granted pending review of all event specifications.

The rates for event space and Schimmel Auditorium are $500 for a half day and $1,000 for a full day. 

2.  Upon approval, you must complete the Stern Room Request and return the form to the Office of Special Events via fax (x54818) or via email  (sevents@stern.nyu.edu).   Granted email confirmation will be forwarded to the requestor.

3.  Email (sevents@stern.nyu.edu) and/or fax (x54818) the Office of Special Events on all communications listed below.

  • Prior to the event, you must set up an internal transfer of accounts from a non-Stern budget to 45170-10-83000 through your budget office.
  • Obtain clearance for your caterer from the Office of Special Events (x80690).   
  • Contact Gerard Savoy, Building Manager at (gsavoy@stern.nyu.edu) or fax (x54057) for room set-up, maintenance staff and security.
  • Email Ivan Rodriguez (irodrigu@stern.nyu.edu) and Jose Garcia (jgarcia@stern.nyu.edu) at Stern’s Media Services with A/V requirements and media set-up. 

As with Stern events, the Stern Office of Special Events must approve all catering brought into Stern.   All caterers must be insured and supply insurance certificates (insuring NYU) 10 business days prior to the event. A minimum of $200 is required for catered events held in Stern event spaces.

Only insured catering personnel can serve alcoholic beverages. Alcoholic beverages are not permitted at events where undergraduate students may be present. Alcohol is not permitted on Gould Plaza. No beer is to be served in bottles.