NYU Stern
Special Events
Plan an EventEvent LogisticsPolicies & ProceduresEvent ConsultantsResources

NYU Stern is proud of its reputation for hosting quality events.  You should familiarize yourself with the School’s policies and procedures regarding Stern events.  For further information, contact your Event Consultant 

Stern Event Space Policies

Event space at Stern is available for approved business school events; event space and services are not available for profit or  non-NYU groups.

Food and beverages are not allowed on the 3rd, 4th, 5th floors, classrooms or the lounge area in Shimkin Hall. 

You must contact the Building Services Office x81071 to hang event signage in approved spaces.  Signage must be displayed on easels available through the Building Services Office, and not taped or placed on walls.

For events taking place at Stern and when entering the buildings, all persons must show identification.  For all conferences, seminars and large events, an alphabetical guest list must be provided to NYU Protection Services.  If your event is during non-business hours, you must notify the Building Services Office and NYU Protection Services of the time and location of your event.

Smoking is not permitted in any of NYU’s buildings. 

Catering Policies

The Office of Special Events must approve all caterering brought into Stern. All caterers must be insured and supply insurance certificates (insuring NYU) 10 business days prior to the event. 

A minimum of $200 is required for catered events held in Stern event spaces through the Office of Special Events.

Last minute changes to catering, including menu and number revisions, will be accommodated when possible.  Menu substitutions may be made at the discretion of the caterer to ensure quality.

Catering guarantees are needed one week in advance unless otherwise stated in the proposal/contract.

Cancellation of catering services made within 48 hours of the event may incur a cancellation fee.

The Office of Special Events will order flowers for catered events only.

Policies for Events with Alcohol

Only insured catering personnel can serve alcoholic beverages.  Alcoholic beverages are not permitted at events where undergraduate students may be present.

Alcohol is never permitted on Gould Plaza. No beer is to be served in bottles. 

In accordance with the Stern MBA Student Activities policy, alcohol, other than beer or wine, is not permitted at events arranged by students or graduate student clubs.