NYU Stern
Special Events
Plan an EventEvent LogisticsPolicies & ProceduresEvent ConsultantsResources

NYU Stern events are a reflection on the School’s brand and, therefore, there are several important factors to consider when planning an event.  Below are guidelines to help you start thinking about and planning your event.  Contact your event consultant at this stage for specific guidance and support. 

  • Partner with your Event Consultant early on
  • Use the Needs Assessment Checklist in the planning process
  • Use the Conference Checklist for larger events (i.e., conferences)
  • Be prepared to walk through the Creative Brief with your event consultant
  • Plan ahead: begin planning for large scale events and conferences six months to one year ahead of the event date and four to six weeks for all other events
  • Identify internal and external partners/shareholders
  • Anticipate and identify your guests, and their expectations/needs
  • Submit your room requests in the Room Reservation System
  • Submit your Special Events Request Form (SERF)Complete the Media Request Form for your A/V needs  
  • Consult with Special Events to order promotional merchandise, gift items and awards

After completing the steps above, make sure you have the following in place:

  • E-mail confirmation of your granted room reservation
  • E-mail confirmation of your submitted SERF 
  • An approved written proposal returned to your event consultant, regarding:
    • Menu
    • Date/Time/Location for Catering
    • Number of Guests
    • Pricing